Privacy Policy | Ashmore Search

Effective Date: 14th January 2025

Ashmore Search Ltd., also referred to as Ashmore Search ("we," "our," "us") is committed to safeguarding the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, and protect your data, and your rights under applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Ashmore Search Ltd. is a UK-based recruitment firm specialising in education search. Our registered office is located at 2 Beverley Court, 26 Elmtree Road, Teddington, Middlesex TW11 8ST. For any queries regarding this Privacy Policy, please contact us by clicking here.

2. Information We Collect

We collect and process the following types of personal data:

Personal Identification Information: Name, address, email address, phone number, date of birth.
Employment Details: CVs, employment history, references, qualifications, skills, and salary expectations.
Verification Data: National Insurance number, right-to-work documentation, and other identity verification data.
Communication Records: Notes from interviews, email correspondence, and phone calls.
Website Data: IP addresses, browser type, and usage data when you visit our website.

3. How We Collect Your Data

We collect personal data through the following means:

Direct Interactions: When you apply for a role, upload your CV, or contact us directly.
Third Parties: From references, previous employers, or public platforms like LinkedIn.
Website: Through cookies and analytics tools.

4. How We Use Your Data

We process personal data to:

Identify and match you with suitable job opportunities.
Communicate with you about job roles and recruitment services.
Verify your qualifications, experience, and right to work in the UK.
Improve our recruitment services and website user experience.
Comply with legal and regulatory requirements.

The legal bases for processing your data include consent, contract performance, legitimate interests, and compliance with legal obligations.

5. Data Sharing

We may share your personal data with:

Potential Employers: To assess your suitability for a role.
Third-Party Service Providers: Such as IT systems providers and background check services.
Legal or Regulatory Authorities: Where required by law.

We ensure that all data processors adhere to strict confidentiality and data security standards.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal or reporting requirements. Typically, we keep data for 48 months after our last meaningful interaction unless otherwise required by law.

7. Your Rights

Under the UK GDPR, you have the following rights:

Access: Request access to the personal data we hold about you.
Rectification: Request correction of inaccurate or incomplete data.
Erasure: Request deletion of your data, subject to legal or contractual obligations.
Restriction: Request limited processing of your data in certain circumstances.
Data Portability: Request a copy of your data in a structured, commonly used format.
Objection: Object to the processing of your data for direct marketing or other purposes.

To exercise these rights, contact us at [Insert Contact Email].

8. Data Security

We implement appropriate technical and organisational measures to safeguard your personal data against unauthorised access, loss, or misuse. These include secure servers, encrypted communications, and regular security audits.

9. Cookies and Tracking Technologies

Our website uses cookies to enhance user experience and analyse website traffic. For more details, refer to our Cookie Policy.

10. International Data Transfers

If we transfer your personal data outside the UK, we ensure it is protected by appropriate safeguards, such as standard contractual clauses approved by the UK Information Commissioner’s Office (ICO).

11. Complaints

If you believe we have not handled your data in accordance with this Privacy Policy, you can file a complaint with us. You also have the right to lodge a complaint with the ICO at https://ico.org.uk.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on our website, and where appropriate, we will notify you by email.

13. Contact Us: For questions about this Privacy Policy, contact us at:

Ashmore Search

2 Beverley Court,

26 Elmtree Road,

Teddington,

Middlesex

TW11 8ST

Or via email